MINUTES
STATE OF
The Cane Creek Water &
Sewer District Board met for a regularly scheduled meeting at
Present were: Chairman Grady
Hawkins, Vice-Chairman Larry Young, Commissioner Bill Moyer, Commissioner
Shannon Baldwin, County Manager
Commissioner Charlie Messer
had left the meeting, coughing.
Also present was: County Engineer Gary Tweed.
Minutes
There were no minutes
submitted for approval.
CANE CREEK WATER & SEWER DISTRICT
Update on the
Environmental Assessment
Gary Tweed reported to
the Board on the status of the Mills River Sewer Project and requested approval
for seeking the necessary easements for the Project. On
With the issuance of the
public notice, the State Construction Grants and Loan Section has authorized us to proceed with non-construction related
tasks. These would include engineering,
preparation of plans, specifications, bid documents, easement acquisition, cultural resources survey and geotechnical evaluations.
Easement Acquisition
The project will be bid
in two phases, the first being the interceptor followed by the two collector
lines to the school and business sector.
Easement acquisition is near completion on the interceptor with staff
planning to meet with the Board to request authorization to proceed with
condemnation on a few of the easements that have not been voluntarily
executed. We hope to have all the
easements on the interceptor in place by the end of February. Easements for the school line are proceeding
very well with only one of the nine easements that has
not been obtained. Once easement
appraisal has been completed for this tract, we will recommend to the Board for
condemnation of this easement. The
business line easement work is continuing currently in the title work
stage. We do not expect much opposition
from the businesses on obtaining easements.
All the easements are in
place except for four. Staff obtained
appraisals of these easements and recommended that condemnation actions be
filed to obtain these easements. There
is one tract that was recently sold and staff is working with the new owner to
try and obtain the easement voluntarily.
It may be necessary to obtain this easement by condemnation as
well. Staff requested authorization to
file the condemnation actions as needed for completion of this project.
The
Cultural Resources Survey & Geotechnical Evaluations
The Cultural Resources
Survey and Geotechnical Evaluations are ready to proceed. Completion of easement work will be required
to complete these tasks. Our consultants
are scheduling this work such that it can proceed with easement acquisition. These tasks should be completed in the next
30 to 45 days.
Plans, Specifications, Bid Documents
The project plans and
specifications for the entire project are completed. Bid documents have been prepared for the
interceptor and are currently under review.
Final plan and specification approval will be dependent upon submittal of
geotechnical evaluation information.
These tasks are underway and should be completed in the next 30 to 45
days.
Mr. Tweed reviewed the
project budget that had been set up by our Finance Department.
Assuming that all of
these tasks fall into place, we should be in position to bid the interceptor
portion of the project in 60 to 90 days.
The bidding of the collector lines to the school and business sector
should be ready soon thereafter. Mr.
Tweed stated that his goal is to still have the entire project completed by the
end of 2004. In order for this to be accomplished, construction needs to be
underway by
Recused from voting
Chairman Hawkins asked
to be recused from voting on this condemnation aspect
because some of the land is associated in a family relationship. Commissioner
Moyer made the motion to recuse Chairman Hawkins from
participating in this vote. All voted in
favor and the motion carried.
Commissioner Moyer made the motion to authorize the filing
of the condemnations for the outstanding easements. All voted in favor and the motion carried
four to zero. (Note - Commissioner Messer had stepped out of the
room, unexcused, and according to Rule#24 of the Board’s Rules of Procedure
that counts as an affirmative vote).
Adjourn
Commissioner Moyer made the motion for the Board to adjourn
as Cane Creek Water & Sewer District Board and reconvene as
Attest:
Elizabeth W. Corn, Clerk to the Board Grady Hawkins, Chairman