MINUTES
STATE
OF NORTH CAROLINA BOARD OF COMMISSIONERS
COUNTY
OF HENDERSON SEPTEMBER 20, 2000
The Henderson County Board
of Commissioners met for a regularly scheduled meeting at 9:00 a.m. in the
Commissioners= Conference Room of the
Henderson County Office Building at 100 North King Street, Hendersonville,
North Carolina.
Those present were: Chairman Grady Hawkins, Vice-Chair Bill
Moyer, Commissioner Renee Kumor, Commissioner Don Ward, Commissioner Marilyn
Gordon, County Manager David E. Nicholson, County Attorney Angela S. Beeker,
and Clerk to the Board Elizabeth W. Corn.
Also present were:
Finance Director J. Carey McLelland, Budget Analyst Selena Coffey, Public
Information Officer Chris S. Coulson, Assistant County Attorney Jennifer O.
Jackson, Planning Director Karen C. Smith, and County Engineer Gary Tweed.
CALL TO ORDER/WELCOME
Chairman Hawkins called
the meeting to order and welcomed those in attendance.
PLEDGE OF ALLEGIANCE
Commissioner Kumor led
the Pledge of Allegiance to the American Flag.
INVOCATION
John Lanzetti, a
Chaplain at Pardee Hospital & Lector and Eucharistic Minister at Immaculate
Conception Church, gave the invocation.
DISCUSSION/ADJUSTMENT OF
AGENDA
Chairman Hawkins asked
to pull item AG@ from the Consent Agenda
and put it under Staff Reports as new AF-1" for action.
Chairman Hawkins asked
to move the current AF-1" under Staff Reports
to Nominations.
Commissioner Moyer asked
to add under Staff Reports AE - Carolina Apparel Building - IRG Proposal@ the debt analysis
report that the County Manager had distributed.
Commissioner Ward asked
to add discussion on ABridge #42" under Update
on Pending Issues as #2 (under Staff Reports).
Commissioner Moyer asked
to be allowed to give an update on the subcommittee meeting of the
Transportation Advisory Committee.
Chairman Hawkins added this as item AC@ under Discussion Items.
David Nicholson asked to
be allowed to give the Board a quick update on the Property Addressing
Project. Chairman Hawkins added this as
item AD@ under Discussion Items.
It was the consensus of
the Board to approve the above adjustments to the agenda.
CONSENT AGENDA
Chairman Hawkins made
the motion to approve the Consent Agenda as presented with the exception of
items AG - Reappointment of
Deputy Tax Collector for Delinquent Taxes@ and the minutes from September 5, 2000
(Commissioner Moyer had asked that these be pulled). All voted in favor and the motion carried.
The CONSENT AGENDA
consisted of the following:
Minutes
Minutes were presented
for review and approval of the following meetings:
August
30, 2000, special called meeting
Tax Releases (373)
A list of 373 tax
release requests was presented for the Board=s review and approval.
Tax Refunds (2)
A list of 2 tax refund
requests was presented for the Board=s review and approval.
Tax Collector=s Report
Terry F. Lyda, Tax Collector,
provided the Tax Collector=s Report to the Board through September 14, 2000.
The Deputy Tax Collector
also provided the Deputy Tax Collector=s Report referencing delinquent tax collections,
also through September 14, 2000.
Request for Improvement
Guarantee for a portion of Oleta Falls, Section I
Mr. Luther E. Smith, on
behalf of Waterside Properties, L.L.C., had submitted a request for approval of
a subdivision improvement guarantee.
Waterside Properties, L.L.C., would like to post an irrevocable letter
of credit to cover the cost of the remaining road and drainage improvements in
a portion of Oleta Falls, Section I.
The Henderson County Planning Board approved a Master Plan and a
Development Plan for the entire project on April 25, 2000, subject to several
conditions.
Pursuant to Section
170-39 of the Henderson County Code, a developer may, in lieu of completing all
of the required subdivision improvements prior to Final Plat approval, post a
performance guarantee to secure the County=s interest in seeing that satisfactory
construction of the incomplete improvements occurs. One type of permitted guarantee is an irrevocable letter of
credit. Waterside Properties, L.L.C.,
intends to secure an irrevocable letter of credit from Palmetto Farm Credit in
the amount of $234,562.50, which includes the cost of the remaining
improvements as well as the required contingency amount of twenty-five
percent. The proposed completion date
for the improvements is March 31, 2001.
Should the Board choose
to approve the improvement guarantee request, a draft Performance Guarantee
Agreement was included for Board review.
If the request is approved, the developer must submit the letter of
credit in accordance with the terms of the Agreement. The Assistant County Attorney must review the letter of credit
and certify the Agreement as to form prior to its execution by the Chairman and
the developer.
Detention Center - CIP
Report
Staff had provided a
monthly CIP report on the new Detention Center for the Board=s review.
Reappointment of Deputy
Tax Collector for Delinquent Taxes
On October 20, 1999, the
Board appointed Darlene Burgess Deputy Tax Collector for the collection of
delinquent taxes for a one-year term. A
Deputy Tax Collector is appointed by the Board of Commissioners, but performs
the work of the Tax Collector (i.e. the collection of delinquent taxes) under
the direction of the Tax Collector.
If the Board is desirous
of re-appointing Ms. Burgess as Deputy Tax Collector for the collection of
delinquent taxes, it would be appropriate to do so at today=s meeting. A term for the appointment must also be
set. The Board has previously set a
bond amount for the Deputy Tax Collector of $500,000.
Recognition & Awards
1. Proclamation - Walk
our Children to School Day
The Henderson County
Partnership for Health had requested that the Board adopt a prepared
Proclamation declaring October 4, 2000 as AWalk our Children to School Day@.
September 5, 2000
minutes
Commissioner Moyer had asked that this set of minutes be
pulled from the Consent Agenda for comment.
Commissioner Moyer asked for some more detail in the next to the last
paragraph on page six. This set of
minutes will be revised as discussed. Commissioner Moyer made the motion to
approve the September 5, 2000 minutes with the revision. All voted in favor and the motion carried.
NOMINATIONS
Notification of
Vacancies
The Board was notified
of the following vacancies which will appear under ANominations@ on the next agenda:
1.
Fire
and Rescue Advisory Committee - 7 vac.
2.
Henderson
County Zoning Board of Adjustment - 1 vac.
2.
Nursing/Adult
Care Home Community Advisory Committee - 1 vac.
3.
Henderson
County Planning Board - 2 vac.
4.
Transportation
Advisory Committee - 1 vac.
5.
Downtown Hendersonville, Inc. - 1 vac.
Chairman Hawkins informed
those in attendance and those watching the meeting on cable t.v. that the Board
will be seeking nominees for one of our new committees, the Fire and Rescue
Advisory Committee. If anyone is
interested in serving in that capacity, please notify the Clerk to the Board of
Commissioners.
Transportation Advisory
Committee
Commissioner Moyer asked
that #5 be pulled from the notification of vacancies. Eddie Henderson has been nominated by the Fletcher Town
Council to fill the spot on the Transportation Advisory Committee. Commissioner Moyer made the motion to
suspend the rules and appoint Mr. Henderson to the Transportation Advisory
Committee to represent Fletcher. All
voted in favor and the motion carried.
Nominations
Chairman Hawkins reminded
the Board of the following vacancies and opened the floor to nominations:
1.
Nursing/Adult
Care Home Community Advisory Committee - 2 vac.
There were no nominations at
this time so this item was rolled to the next meeting.
2.
Mountain
Area Workforce Development Board - 1 vac.
There were no nominations at
this time so this item was rolled to the next meeting.
Chairman Hawkins had asked
Angela Beeker to check to see if a staff member could serve. Mrs. Beeker had checked and informed the
Board that a staff member cannot serve in that capacity. The vacancy has to be filled by someone from
the business community. The Board has
to be at least 51% business community. The current vacancy is for someone from
the private sector.
3.
Child
Fatality Prevention Team - 1 vac.
There were no nominations at
this time so this item was rolled to the next meeting.
4.
Land-of-Sky
Regional Council Advisory Council on Aging - 1 vac.
There were no nominations at
this time so this item was rolled to the next meeting.
5.
Adjustment,
Henderson County Zoning Board - 2 vac.
One of these vacancies must
be filled by someone from the Lake Summit area and the other by someone from
the East Flat Rock area.
Commissioner Ward nominated
Robert Fleming from the East Flat Rock/Kanuga area. Chairman Hawkins nominated Diane Grant from the East Flat Rock
area. Following some discussion,
it was decided that Mr. Fleming probably lived in the Kanuga area, our vacancy is
in the East Flat Rock area.
Commissioner Ward withdrew Robert Flemings= name from nomination. Commissioner Kumor made the motion to
suspend the rules and appoint Mrs. Grant to fill the position in the East Flat
Rock area. All voted in favor and the motion
carried.
6.
Apple
Country Greenway Commission - 1 vac.
Commissioner Kumor nominated
Dennis Honnold. Chairman Hawkins made
the motion that he be appointed by acclamation. All voted in favor and the motion carried.
7.
Asheville/Buncombe/Henderson/Madison
Regional Water Authority - 2 vac.
Our two current members have
both indicated a willingness to serve again.
Chairman Hawkins nominated Commissioner Moyer and Jack Tate for
reappointment. Commissioner Kumor made
the motion to suspend the rules and appoint Mr. Moyer and Mr. Tate. All voted in favor and the motion carried.
8.
Community
Child Protection Team - 5 vac.
Chairman Hawkins stated that
he had some inquiry about whether the Board would consider staggering the terms
for the members of this team. Legal
Staff has been looking at the Statutes and the By-Laws to see if that can be
done and how it would have to be done.
Commissioner Kumor nominated
Mary Murray.
Commissioner Hawkins
nominated Dottie Effinger.
Commissioner Kumor nominated
Joann Grimm.
Commissioner Moyer nominated
Walter Harper. Chairman Hawkins
questioned whether Mr. Harper wasn=t a core member? Angela Beeker stated that there are ten
required positions and of those ten required positions, the Board appoints one,
which is the law enforcement officer.
Mr. Harper has been serving in that role. There are still five additional positions the Board can appoint,
in addition to Mr. Harper.
No vote was taken at this
time.
9.
Downtown
Hendersonville, Inc. - 2 vac.
Commissioner Kumor nominated
Jen Butcher. Commissioner Kumor made the motion to suspend the rules and
appoint Ms. Butcher. All voted in favor
and the motion carried. One
vacancy was rolled to the next meeting.
10.
Hospital
Corporation Board of Directors - 5 vac.
Chairman Hawkins stated that
there is one vacancy now and four terms that will be expiring in December. The Hospital is willing to have an
orientation course for potential nominees on October 10 and 11, 6:30-8:00 p.m.
on both dates. Chairman Hawkins will correspond with all the people we
have applications for and make them aware of the orientation dates.
Chairman Hawkins nominated
Dr. Brown to fill the current vacancy.
No vote was taken.
11.
Library
Board of Trustees - 1 vac.
Commissioner Moyer was
reappointed by acclamation.
12.
Planning
Board, Laurel Park - 1 vac.
Commissioner Kumor nominated
Tim Cochran. Chairman Hawkins made the
motion to appoint Mr. Cochran by acclamation.
All voted in favor and the motion carried.
13.
Travel
& Tourism Committee - 4 vac.
Chairman Hawkins nominated
Commissioner Gordon for reappointment and nominated Delmar Jones.
Commissioner Ward nominated
Myra Woods.
Commissioner Moyer nominated
Dennis Page.
Commissioner Gordon
nominated Jim Hall.
Commissioner Moyer made the
motion to suspend the rules and appoint Commissioner Gordon. All voted in favor and the motion
carried. No vote was taken on the
other four nominees at this time.
14.
Juvenile
Crime Prevention Council - 1 vac.
This vacancy must be filled
by a business person. There were no
nominations at this time so this item was rolled to the next meeting.
15.
Smart
Start - 1 vac.
Chairman Hawkins nominated
Mirium Plexico for reappointment as the Board designee, no term. She will continue to serve until replaced by
the Board. Commissioner Kumor made the
motion to suspend the rules and appoint Ms. Plexico. All voted in favor and the motion carried.
WorkFirst Program
Liston Smith updated the
Board on the WorkFirst Program. He
requested the Board amend the 1998-2001 County Plan and consider the approval
of the 2001-2003 County Plan.
Mr. Smith stated that the
Board of Commissioners must decide whether to continue as an electing or a
standard county. Staff also was
recommending an amendment as an electing county for this current year.
Mr. Smith listed the action
that the Board of Commissioners must take:
16.
Decide
whether to go election or standard.
17.
Send a letter to the State of that intent by
September 29, 2000.
18.
Reconvene
the Work First Planning Committee
19.
Submit
Commission approved Work First Plan by December 1, 2000.
According to the Statute,
every other year we must send a new plan.
By December 1 of this year a brand new plan must be submitted to the
State. As a county we reconvened our Work
First group last September so they have been meeting for a year.
Mr. Smith recommended to the
Board that we continue as an electing county.
He also recommended that the Board recharge the existing Work First
Planning Committee to develop the new plan. Mr. Smith reviewed statistics which
showed how well Henderson County was doing with performance indicators. Henderson County came in #1 of all electing
counties and # 2 in all counties. The
DSS Board also voted to go along with being an electing county.
Following much discussion,
Chairman Hawkins made the motion that we contact the State of our intent to
remain an electing county and reconvene the Work First Planning Committee to
work on the new plan. All voted in
favor and the motion carried.
Amendments to our current
plan
Liston Smith explained the
Electing Amendment:
C
Formalizes
ABenefit Diversion@ as gateway to Work First
C
Jumpstarts
Child
support application/processing
Employment
Security Commission application/processing
C
Requires
education activities
Of
single moms with child under age one
Of all
non high school/GED graduates
C
Does
not effect productivity or automation
C
Does
not discourage Medicaid/NC Choice Enrollment
C
Does
start customer responsible activities sooner
Liston requested
Commissioner approval of this amendment to our current plan.
Commissioner Moyer made the
motion to approve the electing amendment.
All voted in favor and the motion carried.
INFORMAL PUBLIC COMMENTS
1. Bob Jones - Mr. Jones gave his time
up to Rick Harris.
2. Dennis Justice - Mr. Justice spoke in
opposition to the proposal for Blue Ridge Community College to support the
University Bonds. He felt that BRCC
would not get their fair share of the monies.
BRCC is scheduled to get only 1/5 of what Western Carolina University
will get but has about half the number of students. He begged the Board not to
support the Bond Package.
Etowah Park Development
Proposal
Rick Harris, Recreation
Department Director discussed a new proposal for the Development of Etowah
Park. This proposal was presented to
the Recreation Advisory Board at its regular meeting on September 19, 2000.
General Electric came in
with the same proposal that was used at Jackson Park for the lighting at Etowah
Park and it has worked out real well.
The Original Proposal for FY
2001 for Etowah Park Development:
Picnic Shelter Includes completion of picnic shelter at Etowah Park $ 50,000.00
Gosnell Field Includes
dugouts, fencing, and lighting 50,000.00
Budget Amount $100,000.00
The New Proposal for FY 2001
for Etowah Park Development:
Lighting Annual
lease amount; Installation begins in October 2000 10,700.00
Pavilion/Shelter Construction of pavilion within the park;
Complete September 2000 23,998.00
Fencing Fencing
complete at this time 20,100.00
Walking Trail Paving
of walking trail; Under construction currently 18,620.00
Electrical Electrical
work on site; Approximate figure 3,000.00
Striping Lot Amount
for striping the parking lot;
Striping in October 2000 500.00
Tennis Courts Asphalt 13,500.00
Fencing 10,439.00
Netting, windscreen, posts, etc. 2,726.00
Total New Proposal $103,583.00
Original Budget - 100,000.00
Difference from Original Budget 3,583.00
Rick Harris stated that he
just could not recommend at this time that the $3,583.00 difference come out of
the Recreation Budget because it was still too early in the year.
The Etowah Lions Club has paved
the parking lot at Etowah Park which was in excess of $27,000.00. The dugouts will be moved from Jackson Park,
Field #8. Infield dirt will be donated.
Rick had told the Lions Club
that he would bring this before the Board for their review and consideration
(the addition of tennis courts). There
was much discussion. It was the
consensus of the Board of Commissioners not to approve the new proposal for
Etowah Park Development but rather to send this back to the Recreation Advisory
Board for reconsideration or prioritization of projects. The cost savings should be held until the
Board receives a recommendation from the Recreation Advisory Board.
Amendment to Rules of
Procedure for Board of Commissioners
Angela Beeker reminded the
Board that pursuant to the Rules of Procedure for the Board of Commissioners,
in particular Rule # 29, Public Hearings must be set by adopting a special
order. Typically, when the Board is
asked to set a public hearing, staff provides a proposed special order for the
Board=s consideration. However, many
public hearings are set by motion, rather than by the adoption of a special
order. In order to provide for
consistency between the requirements of the rules and the way public hearings
are set, it was the County Attorney=s recommendation that the
Board consider removing the requirement that public hearings be set by special
order, and simply require that they be set by motion of the Board. A proposed amendment was presented for the Board=s consideration.
Chairman Hawkins made the
motion to adopt rule #29 as proposed by the County Attorney. All voted in favor and the motion carried.
Chairman Hawkins called a 10
minute recess.
REPORT ON SENIOR CENTER
Ms. Karen Smith, Executive
Director of the Council on Aging, updated the Board on the operations of the
Sammy Williams Senior Center. Henderson County has been talking about a Senior
Center for a long time. We were one of
only 5-6 counties in NC (out of 100 counties) that did not have a Senior
Center. We do have a large senior
population.
There were many different
ideas of what a Senior Center should be.
The Council on Aging did a survey to find what the community wanted in a
Senior Center. They got 700 responses.
The top activities people
were interested in were as follows:
Having
speakers come
Health
screenings
Trips/field
trips
Exercise
programs and games
Areas of greatest interest:
Services
available to seniors
Staying
physically fit
Understanding
Medicare
Nutrition
Communicating
with your Doctor
It became clear there was a
need for a Senior Center. Ken Garrett with the Housing Authority informed them
that his Board had voted to expand the Sammy Williams Center to meet Senior
Center guidelines at their own cost.
They are also paying utilities.
The Council on Aging began
to look for grants for funding and received two grants. Now they can qualify for State monies. The State has a Senior Certification process
and our center is now trying to get certified (as a Center of Excellence). Only a few centers across the State are
currently certified. Certification has State money tied to it.
They recently purchased a
van with some of the monies they received from the grant sources to help reach
seniors in the outlying areas of our county.
The Center currently serves about 200 residents.
Chairman Hawkins thanked
Karen for the update and told them to keep up the good work.
COMMUNITY COLLEGE AND
UNIVERSITY BONDS
The Board was provided with
information concerning the 3.1 billion-dollar bond referendum in November for
Community Colleges and Universities.
The North Carolina Association of County Commissioners had provided this
information and had passed a resolution in support of these bonds.
The Board of Trustees of
Blue Ridge Community College had also passed a resolution in support of these
bonds. President David Sink addressed
the Board on the importance of these bonds to Blue Ridge Community College.
Dr. David Sink from Blue
Ridge Community College and Chairman of their Board, Joe Spearman, were in attendance and answered some
questions from the Board. Chancellor Jim Mullens from University of NC at
Asheville was in attendance also, as was Chancellor John Bartow and Dr. Tom
McClure from Western Carolina University.
Dr. Sink requested Commissioner
approval of the Resolution. He stated
that no local match was required for the $1.6 million for the Henderson County
campus.
Chancellor Bartow also
requested Commissioner approval of the Resolution, stating that this would give
them an opportunity to begin to have an impact on the economy of the State of
NC. He answered questions from the Board.
Chancellor Mullens requested
Commissioner approval of the Resolution, stating Athis bond package is about
opportunity for the students@. He also answered questions from the Board.
A draft resolution was
provided for the Board=s review and adoption - AResolution in Support of
Community College and University Bonds@.
Commission Moyer made the motion
to adopt the Resolution in support of the Community College and University
Bonds Initiative. All voted in favor
and the motion carried. A copy of the
Resolution is attached as a part of these minutes.
Legislative Goals for 2001
David Nicholson informed the
Board it is time once again to submit any proposed legislative goals to the
North Carolina Association of County Commissioners.
Suggested 2001 Legislative
Goals for submission to the NCACC from Henderson County:
1. Require a time limit to
be set on the State=s review of Landfill permit applications.
2. Rewrite
of the ad valorem tax administrative section (including but not limited to
settlement and insolvents lists).
3. Motor
vehicle tax - generate the bills and block registration for unpaid taxes by Vehicle
Identification Number, not tag number.
4. Abandonment
of Roads - rewrite the statute on the abandonment of roads to remove the Board
of Commissioners from the process or simply repeal NCGS 136-63 since the Board
of Commissioners has no control over whether the roads are abandoned or not.
5. Secondary
Road Paving Hearings - remove the Board of Commissioners from the process.
Require the NCDOT to hold those hearings without the involvement of the Board
of Commissioners since the Board of Commissioners has no control over the
paving priorities.
Following much discussion,
it was the consensus of the Board to submit #1-3 and to redo #4 for submission.
It was felt that the Board needed more detail on what their role should be on
roads and on transportation and on what legislative changes would be needed to
accomplish that. Staff will draft a new #4 and get copies to the Board prior to
sending to NCACC.
Carolina Apparel Building -
IRG Proposal
At the Board of
Commissioners= facilities workshop on August 24, 2000, the Board
was presented with a proposal from IRG offering the County a $25,000 discount
and assignment of lease if the property is purchased in January of 2001. The value of the lease assignment from
January 5, 2001 to May 31, 2001 is $64,000.
A copy of the proposal was reviewed by the Board.
Carey McLelland came forward
and discussed financing options. Staff
recommended that the Board take the IRG proposal.
Following discussion,
Commissioner Gordon made the motion to accept the IRG offer. All voted in favor and the motion carried.
DEBT ANALYSIS
David Nicholson had
distributed a debt analysis memo to the Board.
Following the Board of Commissioners= Workshop on facilities, Carey
McLelland did some debt analysis on the Historic Courthouse and County Services
Building. He and David took some
assumptions such as renovation costs and square footage assignment at the
Courthouse in doing the chart.
David and Carey reviewed the
breakdown of each section of the chart with the Board. The bottom line was the need for a two to
three cent tax increase for these two buildings. David stressed that there was a substantial amount of rent
figured into this.
UPDATE ON BRIDGE #42
This was an add-on by
Commissioner Ward.
Chairman Hawkins informed
the public of a letter in response to the Board of Commissioners= letter to Secretary David
McCoy with NC DOT. Mr. McCoy wrote back
that the Department was considering three alternatives that did not endanger
historic properties.
The first alternative is to
replace the existing bridge just north of its current location. This alternative appeared to be the most
cost effective and retains the road characteristics. The second alternative was to replace the bridge with a culvert
downstream of the dam and mill. This
alternative appeared to be cost prohibitive.
The third alternative was to remove the bridge and not replace it. This alternative was the least expensive,
but does not serve the transportation needs of the residents. All three alternatives were presented at the
public hearing held in April 2000, and the department received many helpful
comments.
Since the public hearing,
the department received a request from Representative Larry Justus to consider
an additional alternative. This
alternative moves the road significantly to the north of the existing
bridge. Preliminary investigations of
this alternative raised concerns over cost effectiveness and potential impact
to the natural environment. If the
alternative appears feasible, it will be considered in the planning of this
project and another public hearing will be required.
In addition to the bridge
replacement project, the department plans to pave the unpaved segment of Stepp
Mill Road. This project is contingent
upon receiving right-of-way from property owners to allow construction of a
paved road. Past efforts to secure the
right-of-way have been unsuccessful and the road has been placed on a holding
list until right-of-way is available.
REAPPOINTMENT OF DEPUTY TAX
COLLECTOR FOR DELINQUENT TAXES
This had been pulled from
consent agenda for some discussion.
On October 20, 1999, the
Board appointed Darlene Burgess as Deputy Tax Collector for the collection of
delinquent taxes for a one-year term. A
Deputy Tax Collector is appointed by the Board of Commissioners but performs
the work of the Tax Collector (i.e. the collection of delinquent taxes) under
the direction of the Tax Collector.
Chairman Hawkins stated that
he felt it was the consensus of the Board to retain Ms. Burgess as the Deputy
Tax Collector under the same conditions that she had worked under for the
previous year for one additional year. A term must actually be set for
her.
Commissioner Kumor made the
motion to appoint Ms. Burgess as the Deputy Tax Collector under the same
conditions she worked under last year and the same bond amount for one
additional year term. All voted in
favor and the motion carried.
TRANSPORTATION UPDATE
Commissioner Moyer stated
that the Transportation Improvement Program (TIP) Subcommittee of the
Transportation Advisory Committee has met and is coming up with a
recommendation with respect to the TIP.
That recommendation will be in respect to what should and should not be
on the program, priorities, etc. will be taken to the Transportation Advisory
Committee as a whole on next Thursday for their consideration and input. Commissioner Moyer will then propose that whatever
recommendation comes out of that meeting be brought to the Board of
Commissioners at their earliest meeting.
The target the committee is working against is that the State will
announce a public hearing sometime towards the end of October or beginning of
November. The Transportation Advisory
Committee would like to have a recommendation which is endorsed by this Board
of Commissioners, the LGCCA, and any other entities that would endorse it, to
show much community support.
PROPERTY ADDRESSING UPDATE
Chairman Hawkins stated that
he had received several calls on this issue.
Rocky Hyder informed the Board that the property addresses that are
being changed now are due to a post office project. The post office was working in conjunction with the county
property addressing department to test their ability to handle the property
addressing project and work in sync with the county staff.
The Property Addressing
Project was turned over to the County Manager recently. Chairman Hawkins stressed that one thing the
Board needs to be sure occurs, is that the funding of personnel positions that
will be required to perform that task, gets transferred appropriately.
Rocky Hyder, Emergency
Management Coordinator, then presented the following E-911 Addressing Progress
Report. David Nicholson had assigned
the Property Addressing Project to Rocky Hyder.
Mr. Hyder stated that the
following items have been accomplished in the E-911 Addressing Program since
September 5, 2000:
1. Began duplication of address database
and files, and preparation of office space
at
101 E. Allen Street, to facilitate the E-911 Addressing office move.
2. Requested a list of assets assigned to
the E-911 Addressing Office.
3. Surveyed several Counties in North
Carolina regarding the use of vendors for
E-911
Addressing.
4. Contacted Ann Gibbs, Addressing
Supervisor with 3Di, and Keith Cunningham,
President of Spatial Data Research, regarding a
quote to address 17,000 rural route
and box numbers in Henderson County (Note: 3Di
is scheduled to convert the current
GIS
database over to Arcview format for E-911 Address Mapping.)
5. Identified technology needed to support
E-911 Addressing at 101 East Allen Street
in cooperation with the Information Technology
Department and the Land Records
Office. (Note:
technology requested for this project is consistent with the current
Technology
Plan).
6. Delivered job descriptions for E-911
Addressing Coordinator and Addressing
Technician(s) to the Human Resources Department
for advertisement. (Note:
Coordinator position will be FT Permanent and 2
Addressing Technicians will be
Project employees until sufficient data and
experience is available to determine
appropriate staffing requirements).
Mr. Hyder explained that
E-911 Addressing is currently operating in the Tax Assessors area of the new
Courthouse, and continues to issue addresses for new structures and work with
citizens naming or renaming roads. E-911 Addressing is also working with the
Fletcher Postmaster on a test project to re-address Route 2 in Fletcher to
distance based addresses.
Rocky Hyder explained that
the focus of efforts for the next two weeks will be: procurement and
installation of the equipment and supplies necessary to move the E-911
Addressing Office to 101 E. Allen Street; working with the vendors mentioned in
item (4) to secure an accurate quote for addressing rural routes and boxes;
screening and scheduling interviews for prospective employees.
Mr. Hyder stated that he
sincerely appreciated the commitment and support of the County Manager and
Commissioners regarding this project.
Chairman Hawkins asked the
County Manager to give the Board an update on the Transition Plan at the next
meeting and update the Board regarding a budget amendment to transfer funds for
personnel. Commissioner Moyer asked for
a time table also.
IMPORTANT DATES
No review was needed.
CANE CREEK WATER & SEWER
DISTRICT - no business
MUD CREEK WATER & SEWER
DISTRICT - no business
CLOSED SESSION
At approx. 1:10 p.m.,
Commissioner Kumor made the motion for the Board to go into Closed Session as
allowed pursuant to NCGS 143-318.11 for the following reasons:
1.(a)(6) To
consider the qualifications, competence, performance, character, fitness,
conditions of appointment, or conditions of initial employment of an individual
public officer or employee or prospective public officer or employee; or to
hear or investigate a complaint, charge, or grievance by or against an
individual public officer or employee.
Commissioner Gordon made the
motion for the Board to go out of Closed Session. All voted in favor and the motion carried.
Action following Closed
Session
There was none.
There being no further
business to come before the Board, the meeting was adjourned at approximately
2:20 p.m.
Attest:
Elizabeth W. Corn, Clerk to
the Board