MINUTES

STATE OF NORTH CAROLINA BOARD OF COMMISSIONERS

COUNTY OF HENDERSON AUGUST 30, 2000

The Henderson County Board of Commissioners met for a special called meeting at 3:00 p.m. in the Commissioners= Conference Room of the Henderson County Office Building at 100 North King Street, Hendersonville, North Carolina.

Those present were: Chairman Grady Hawkins, Vice-Chair Bill Moyer, Commissioner Renee Kumor, Commissioner Don Ward, Commissioner Marilyn Gordon, County Manager David E. Nicholson, and Clerk to the Board Elizabeth W. Corn.

Also present were: Fire Marshal and Emergency Management Coordinator Rocky Hyder, I.T. Director Kelly Laughton, EMS Director Tom Edmundson, Property Address Coordinator Lee King, County Assessor Robert Baird, and Telecommunications Director Jeff Tweed.

CALL TO ORDER/WELCOME

Chairman Hawkins called the meeting to order and welcomed those in attendance.

APPLE FESTIVAL PARADE/ANNOUNCEMENT

Commissioner Moyer requested that David Nicholson be given a few minutes to explain about the County float that will be in the Apple Festival Parade.

Mr. Nicholson explained that we will be using a 16 or 18 foot hay wagon with sides on it. There will be some bails of straw on the wagon for seats. There will be banners on the side of the wagon with the county seal on them that will read ABoard of Commissioners and Staff@. The wagon will be at Five Points near Boyd/Pontiac/Cadillac/Buick on Monday afternoon. It will be pulled by a John Deere tractor that Commissioner Ward is donating for the purpose.

Mr. Nicholson asked that the Commissioners all be at the float about 1:30ish. The parade begins at 2:00 p.m. Mr. Nicholson has invited several staff members to also ride on the float in uniform: a paramedic, a Sheriff=s Deputy, a Public Health Nurse. There will be a few other members of County Staff as well as children dressed in some of the park=s outfits. The Health Department may have people going down the street handing toothbrushes to children.

PROPERTY ADDRESSING WORKSHOP

Chairman Hawkins stated that the Board has had several meetings on the E-9-1-1 property addressing project. He reminded those present that we still do not have the capability of pulling up a map on screen to match where a call comes in from. During the budget process there was discussion about some monies available and how to use that money to take the problems at hand and look at solutions or steps to take to get the enhanced 9-1-1 system working.

Chairman Hawkins turned the meeting over to David Nicholson.

COUNTY MANAGER=S PRESENTATION

Several months ago, Mr. Nicholson decided that he needed to take a good look at this project, where we were, the effort and coordination of the effort, and focus this project in the direction it needed to go. He asked several people to join him in this project. Mr. Nicholson introduced those staff members who are listed above under AAlso present were@. He explained that each of them has a true interest in this project because they are directly affected because of their jobs.

Mr. Nicholson explained that the Number 1 goal of this project is to provide the E-911 center with accurate, detailed information on the location of every emergency call.

The Telecommunicator Needs ...

C Clear, accurate directions to each emergency location

C Immediate access to a map of all addresses in Henderson County

C Information they can rely on during high stress situations

Property Addressing Alternatives

C Global Positioning System (GPS)

C Dual Addressing

C AOver the Counter@ Mapping Software

Issues To Be Resolved

C Major thoroughfares

C Duplicate street names

C Issues specific to municipalities

C Issues specific to Henderson County

C Ordinance changes

C Use of technology to deliver map information

Thoroughfares

C Major Thoroughfares

C Brevard Road (US 64 West)

C Chimney Rock Road (US 64 East)

C Greenville Highway (US 25 South)

C Haywood Road (NC 191)

C Spartanburg Highway (US 176)

C Minor Thoroughfares

Point System for Elimination of Duplicate Street Names

C Request Flat Rock and Laurel Park adopt the Point System

C Criteria:

C Number of dwellings accessing street

C Street name can be documented on recorded deed or plat

C Majority of homeowners get mail by street address

C Street name exits on commercial map

C Street is maintained by NCDOT

C Street has existing road maintenance agreement

C Street has an existing street name sign depicting name

City of Hendersonville

C 86 duplicate names to be resolved

C Modify name of N. Main Street: Change name to Clear Creek Road beginning at Five Points and continuing to existing Clear Creek Road

C Modify name of Hebron Street/Road: Change name to White Pine Drive beginning at junction of Kanuga and continuing to existing White Pine Drive

C Readdress Indian Hill Road

C 73 secondary thoroughfares have been identified and staff will submit recommendations to City Council

Town of Fletcher

C Currently participates in the County readdressing plan

C Working with staff to eliminate 28 duplicate road names

C Majority of the 28 duplicates will be resolved with simple modifications, such as changing a suffix to continue an existing road name

Town of Laurel Park

C 27 duplicate names to be resolved

C Modify Hebron Road:

C White Pine Drive

C Laurel Park Highway

C Jones Gap Road

C 19 secondary thoroughfares have been identified and staff will submit recommendations to Town Council

Village of Flat Rock

C 39 duplicate names to be resolved (of which 27 name changes have been initiated by residents)

C Readdress West Blue Ridge Road and Little River Road

C Modify name of Highland Lake Drive to distinguish from Highland Lake Road

C 17 secondary thoroughfares have been identified and staff will submit recommendation to Village Council

Henderson County

C Eliminate rural routes and boxes

C Resolve thoroughfares

C Ordinance changes

C Posting and displaying address

Proposed Changes to Ordinance

Section 142-5 Definitions and word usage

Section 142-7 Street naming procedure

Section 142-8 Duplicate names

Section 142-10 Prohibited street names

Section 142-13 Assignment of numbers

Posting and Displaying Address

C Education

C Educate the citizens on the proper display of addresses

C Facilitation

C Assist through community meetings, activities and events, and through Volunteer Assistance Program

C Enforcement

C Enforce Section 142-16 of the Property Address Ordinance

Mr. Nicholson stressed once again:

#1 Goal

C To provide the E-911 Center with accurate, detailed information on the location of every emergency call

Recommendation

C Use technology to deliver map information to the telecommunicator

C Bring together mapping & E-911 software

C Link map information to each emergency call

C Utilize E-911 funding currently available

Requirements

C A unique address for each property

C Elimination of rural routes and box numbers

C Elimination of duplicate street names

The Good News ...

C Henderson County has received the necessary funding for this project

C Funds were generated from cellular telephone service charges

C We are required to use these funds for telecommunications and emergency services

Result

C A coordinated, orderly plan to address the issues most important to the community

C A foundation for a long-term addressing solution

Requested Action by BOC:

C Contact municipalities regarding thoroughfares

C Request Laurel Park & Flat Rock adopt point system for elimination of duplicate names

C Provide staff recommendations to municipalities

C Modify ordinance

C Replace rural routes & boxes with distance-based addresses

C Authorize mapping project

Following much discussion, it was the consensus of the Board for staff to proceed with this revised property addressing project but a request was made to add one additional bullet to ARequested Action by BOC@ which was to go to each municipality and give them the chance to buy into the revised plan.

There was some discussion regarding cell phones and staff had learned that all cell phones after the year 2001 will have a chip in them which would allow E-911 to locate where a cell call is coming from. Of course, the more cell towers you have the more accurate this information would be.

It was recommended that we work on this core base address system first and then look at updating our technology, such as 800 mgh in ambulances and law enforcement vehicles.

Commissioner Moyer asked that staff present a time-line to the Board within a month so that the Board would know how long this project will take and the timing of each step of the project.

Being there was no further business to come before the Board, Chairman Hawkins adjourned the meeting at approximately 4:15 p.m.

Attest:

Elizabeth W. Corn, Clerk to the Board

Grady Hawkins, Chairman