The Henderson County Board of Commissioners met for a special called meeting at 3:00 p.m. in the Commissioners' Conference Room of the Henderson County Office Building.

Those present were: Chairman Grady Hawkins, Vice-Chair Bill Moyer, Commissioner Renee Kumor, Commissioner Don Ward, Commissioner Marilyn Gordon, County Manager David E. Nicholson, Assistant County Manager Angela S. Beeker, and Clerk to the Board Elizabeth W. Corn.

Also present were: Staff Attorney Jennifer O. Jackson and Public Information Officer Chris S. Coulson.

Chairman Hawkins called the meeting to order and welcomed all in attendance. He explained that the purpose of this meeting was a retreat workshop to discuss the following:

1. Boards and Committees

2. Goals and Objectives

3. Mediacom (request to renegotiate Franchise Agreement)

Chairman Hawkins referenced a memo from Commissioner Kumor regarding the Environmental Advisory Committee Charter. She questioned whether the Board might need to develop its own ideas regarding environmental issues before establishing a committee purpose.

The following was established for the Environmental Advisory Committee:

The purpose of this board is as follows:

1. To provide a means for dialogue between the Commissioners

and citizens with environmental concerns.

2. Provide local government leaders and their planning

departments with expert and comprehensive advise on various protection policies and compliance standards related to the

environment.

4. Promote intergovernmental and public/private cooperation

on environmental policies.

5. To initiate and perform special studies and projects on

environmental concerns.

6. To research and apply for grants that would benefit the

Some questions were asked and answered as follows:

Who will the committee report to? The Board of Commissioners.

Who will provide staff to the committee? Nippy Page

Some items the Board felt this committee could focus on:

Litter - Clean NC 2000

Green ways across Henderson County

Grants

It was decided that good information, communication, decisions, and dialogue would be needed up front.

Discussion regarding membership showed that the Board favored nine members of the committee from the following areas:

Transportation

Medicine

Agriculture

Industry

Engineer

Commerce

Real Estate

The Board felt that the committee could dispel false issues and impressions.

The following Charge will be given to the Committee:

A. Monitor developments in Grant Application

B. Examine current district boundaries

1. Suggest reasonable district lines

C. Develop a Master Waste Water and Water Plan for the

District

1. Phases for Plan

2. Cost per phase

D. Develop a strategy for integration into the MSD and

Regional Water Authorities Systems

1. Coordinate expansion with MSD and RWA

a. Representation on MSD

E. System Maintenance/replacement

1. New Customers

F. Level of Services

1. Uniform Rates

Composition of the Board was discussed as the following:

3 County Representatives

Commissioner

Person living within district but outside Town of Fletcher

County resident

2 Town of Fletcher Representatives

Council Member

Resident of the Town of Fletcher

It was decided that the Board would be an advisory board to both the Henderson County Board of Commissioners and the Town of Fletcher Council. Both Boards will provide staff - Gary Tweed from Henderson County and Craig Honeycutt from the Town of Fletcher.

Commissioner Gordon was appointed as the Commissioner. She will convene the meetings as the initial Chairman of the Committee.

1. Term Limits - There was some discussion regarding term limits.

2. Attendance - Staff members were discussed. Each Board should have an attendance policy and it should be up to the Chairman of that Board to keep up with attendance information.

3. Board/Committees Binder - There was discussion whether the Clerk to the Board would maintain a master binder or create individual binders for each Commissioner. It was decided that the Clerk would maintain one master binder.

It was the consensus of the Board that the General Policies discussed and the attendance and term limits be printed in the next BOARDS AND COMMITTEES YEARLY HANDBOOK. It was also the consensus of the Board that there be periodic evaluation of each Board/Committee.

There was discussion that no more than 5 - 8 key issues or major goals be identified to work on in a year. The Board could use their County Mission Statement but goals need to be more specific. Leadership goals - 2 years.

The two newest Commissioners, Bill Moyer and Marilyn Gordon, reviewed their written lists of goals with the rest of the Board.

Mediacom has requested that their franchise be renegotiated for 15 years. At present there are 8 years remaining on their franchise.

There was discussion whether the Board was receptive to negotiations. Several things they questioned were:

Number of Channels offered

Programing

Rate Schedule

It was the consensus of the Board, due to their busy schedule, to delay this until fall or later.

There being no further business to come before the Board, Chairman Hawkins adjourned the meeting at 4:50 p.m.

ATTEST:

Elizabeth W. Corn, Clerk Grady Hawkins, Chairman