STATE
OF
The Henderson County
Board of Commissioners met for a regularly scheduled meeting at 9:00 a.m. in
the Commissioners' Meeting Room of the Historic Courthouse on
Those present were: Chairman Bill Moyer, Vice-Chairman
Also present were: Finance
Director Carey McLelland, Tax Assessor Stan Duncan, Planning Director Anthony
Starr, Senior Planner Autumn Radcliff, Sheriff Rick Davis, Lieutenant Ben
McKay, Solid Waste Manager Will Sager, Animal Services Director Brad Rayfield,
Captain Steve Carter, Planner
Absent was: Assistant County Manager Selena Coffey
CALL TO ORDER/WELCOME
Chairman Moyer called
the meeting to order and welcomed all in attendance.
PLEDGE OF ALLEGIANCE
Commissioner
INVOCATION
County Manager
RECOGNITION OF LIBBY CORN’S PENDING RETIREMENT
Elizabeth (Libby) W. Corn,
Clerk to the Board of Commissioners is retiring effective May 1, 2009.
Chairman Moyer read a
Resolution recognizing Libby for her 20 years of service to Henderson County
Government and the citizens of
ANNOUNCEMENTS
Chairman Moyer recognized the upcoming birthday
of County Manager
SHOVEL READY PROJECT –
Chairman Moyer received
a notice from Senator Hagan’s office that she would be in our district today,
April 15, from 1:45 until 2:30 p.m. for a shovel ready project. This is a NCDOT project located at
RESOLUTION SUPPORTING THE REALIGNMENT OF
Chairman Moyer noted
that Representative Carolyn Justice has been working to secure funds for a road
project in
Steve Cannon, a
representative from NCDOT, stated that this project is for sight distance. The road currently sits below the crest of
the hill and limits sight distance. The
right-of-way has been secured to bring the road in at a new alignment which
would bring the road in at the crest of the hill to improve site distance both
east and west. There is no cost to the
County as this is a show of support only.
Commissioner Williams made the motion that the Board moves
forward with the resolution as presented.
All voted in favor and the motion carried.
Chairman Moyer signed
the resolution, it was attested by the Clerk, and faxed immediately to
Representative Justice.
Chairman Moyer stated in
regards to current road projects the Board is basically not involved with
selecting the projects; it is between the State and NCDOT. The Board is asked to support the projects at
certain points in time and obviously anything that improves the safety in
INFORMAL PUBLIC COMMENT
There was none.
DISCUSSION/ADJUSTMENT OF AGENDA
There were no
adjustments to the agenda. Commissioner McGrady
made the motion to approve the agenda as submitted. All voted in favor and the motion carried.
CONSENT AGENDA
Chairman Moyer requested
that Consent Agenda Item F “Animal Ordinance Amendments” be pulled for
discussion and placed as
Consent Agenda consisted
of the following:
Tax Collector’s Report
Deputy Tax Collector
Carol McCraw had presented the Tax Collector’s Report to the Commissioners
dated April 2, 2009 for information only. No action was required.
Tax Releases
A list of 33 tax release
requests was presented for the Board of Commissioners review and approval.
Suggested Motion:
I move the Board
approves the Tax Release Report as presented.
Tax Refund
A list of 10 refund
requests was presented for the Board of Commissioners review and approval.
Suggested Motion:
I move the Board
approves the Tax Refund Report as presented.
Immigration and Customs Enforcement (ICE) Update
Sheriff
|
ICE Program Statistics |
|
|
July 1, 2008 - March 21, 2009 |
|
|
|
|
|
# Inmates Interviewed |
336 |
|
# Inmates Processed |
279 |
|
Detainers Lodged |
286 |
|
203's Lodged |
172 |
|
|
|
|
Of the Number Processed: |
|
|
Criminal (Mandatory Detention) |
|
|
821 Agg. Felon |
4 |
|
862 NTA |
13 |
|
871 Re-Entry |
8 |
|
B&B Ordered Deported |
7 |
|
STIP |
14 |
|
Non-Criminal (Non-Mandatory
Detention) EWI |
|
|
862 NTA |
152 |
|
Juveniles |
2 |
|
VR |
42 |
|
Charges |
|
|
DWI |
58 |
|
Drugs |
27 |
|
Robbery |
13 |
|
Sex Crimes |
1 |
|
Assault |
18 |
|
DV |
13 |
|
ICE Arrest |
1 |
|
Resist |
1 |
|
Traffic |
77 |
|
Fraud |
21 |
|
Alcohol/D&D |
9 |
|
Larceny |
7 |
|
B&E |
1 |
|
Trespass |
3 |
|
Other |
28 |
|
|
|
|
Misdemeanors |
191 |
|
Fellonies |
71 |
|
|
|
Henderson County Historic Resources Commission’s Rules on
Procedure
The Henderson County
In order for the
Suggested Motion:
I move that the
Board approves the
Changes to Transportation Advisory Committee Bylaws
Commissioner McGrady noted that under the staff support it should read “The staff person assigned to the Committee shall serve as the Secretary of the Committee and shall perform the following:” The word assigned replaced the word assumed.
The Board of Commissioners amended the
Transportation Advisory Committee Charter on February 4, 2008. The Committee
later reviewed its bylaws at a subsequent meeting and suggested editorial
changes to the bylaws in order to bring the content up to date with the amended
Charter.
Membership was previously reduced in size from
18 members to 11 by including the MPO Transportation Advisory Committee (MPO
TAC) membership from
The new structure of the committee is working
well and members have had sufficient time to make editorial changes to the
bylaws.
AMENDED BYLAWS AND RULES OF PROCEDURE FOR THE
TRANSPORTATION ADVISORY COMMITTEE
I. CHARTER
On the 17th day of February, 2000 the
Henderson County Board of Commissioners approved the charter for the
Transportation Advisory Committee (hereinafter referred to as the “Committee”)
and subsequently approved an amendment to that charter on February 4, 2008, and
appointed members to the Committee. The terms of the recently amended February
4, 2008 charter shall govern the activities of the Committee, and to the extent
that these bylaws conflict with the charter, the terms of the charter shall
control.
II. PURPOSE
The purpose of the Committee is to advise the Board of
Commissioners on matters related to transportation within
III. MEETINGS
A. MEETINGS TO
BE OPEN. It is the public policy of
B. REGULAR
MEETINGS. The Committee shall hold
meetings according to a schedule which shall be determined at the last meeting
of the annual year. The schedule shall
be posted on the County’s website.
Meetings shall be held on Thursdays at 3:00 pm in the King Street
Meeting Room of the
C. If the Committee changes
the schedule of regular meetings, the Secretary shall forward a copy of the new schedule to the
Clerk to the Board of Commissioners at least seven (7) days prior to the first
meeting held pursuant to the new schedule. If a particular regularly schedule
meeting is changed, the Secretary shall comply with the notice provisions of
paragraph D below. SPECIAL MEETINGS
D. SPECIAL MEETINGS. The
Chair of the Committee or the majority of the members of the Committee may at
any time call a special meeting of the Committee by signing a notice setting
the time and place of the meeting and the subjects to be considered. Such
notice must be posted on the bulletin board located in the front lobby of the
Henderson County Courthouse, posted on the bulletin board of the County
Administration Building, mailed or delivered to each newspaper, wire service,
radio station and television station which has filed a written request for
notice with the Secretary, mailed or delivered to any entity or person that has
requested to be on the Committee’s sunshine list as prescribed by law, and
delivered to all members of the Committee, all to occur at least 48 hours
before the meeting. Only the business that is specified in the notice of the
meeting may be transacted during a special meeting unless all members (not
simply a quorum) are present and consent to the addition of other matters, or
those members absent have filed a waiver with the Secretary to the Committee.
E. PRESIDING OFFICER. The presiding officer of each meeting of the
Committee shall be the Chair of the Committee. In situations where the Chair is
unavailable or unable to participate in the meeting or any particular matter
before the Committee, the Vice-Chair shall preside. In the event that neither
the Chair nor the Vice-Chair is available, the members of the Committee, by
affirmative vote of the majority may appoint an acting Chair who shall have all
powers of the Chair while acting as presiding officer.
IV. MEMBERSHIP
The
Committee shall consist of a total of 11 members, including MPO Transportation
Advisory Committee representatives from the
V. DUTIES
Duties of the Committee will be as assigned by the
Henderson County Board of Commissioners.
VI. SELECTION OF THE CHAIR AND VICE CHAIR
The Chair shall be selected by the Board of
Commissioners if so desired: The Chair may also be elected by the Committee.
The Vice Chair shall be elected by a majority vote of the Committee.
VII. POWERS AND DUTIES OF THE CHAIR AND VICE-CHAIR
The Chair shall preside at all meetings of the
Committee but shall also have the right to engage in discussion and vote on any
matter before the Committee unless otherwise excused. The Chair shall have the
power to call a special meeting, rule on procedural matters during a meeting,
call a brief recess of a meeting at any time, and adjourn a meeting in an
emergency. At any other time, adjournment shall be by motion, duly approved.
The Vice-Chair shall have all powers and perform all the duties of the Chair in
his or her absence.
VIII. DUTIES OF THE SECRETARY
The staff person assigned to the Committee shall
serve as the Secretary of the Committee and shall perform the following:
A. The
Secretary shall ensure that all meetings of the Committee are properly noticed
as outlined above.
B. The
Secretary shall maintain the sunshine list which is a list of those persons or
entities that have filed a written request indicating a desire to receive
notice of all special meetings of the Committee.
C. The Secretary shall take and record all actions of the Committee
and draft minutes of the meetings accordingly. The Secretary shall also forward
a copy of the minutes as they are approved to the Clerk to the Board of
Commissioners.
D. The Secretary shall also be responsible for maintaining an
accurate list of members of the Committee, submitting to the Clerk to the
Henderson County Board of Commissioners an attendance report for its members
and notifying said Clerk of any resignations of any of its members, or any
other change in membership of the Committee.
IX. ATTENDANCE
All members of the Committee are expected to attend the regular and/or special meetings of the Committee. Any member not able to attend must notify the Secretary in advance of the meeting. Any member who fails to regularly attend the meetings of the Committee may be subject to consideration for removal from the Committee by the Henderson County Board of Commissioners.
X. REPORTS
The Committee shall make a
report to the Henderson County Board of Commissioners and the Local Government
Committee for Cooperative Action (LGCCA) at least annually. The Committee shall
make other reports to the Board of Commissioners and LCCCA as needed or as
requested.
XI. ACTION BY THE COMMITTEE
A. QUORUM.
A two thirds majority of the members shall constitute a quorum. No action of
the committee may be taken at any meeting where less than a quorum is
present. Once a quorum is established,
it will not be defeated if members leave.
B. MOTIONS. Action of the Committee may be taken upon a
motion made by any member, including the Chair, without the need for a second.
A motion shall be adopted if approved by the affirmative vote of a majority of
the members present and not excused after the discussion of the motion by the
members.
XII. VOTING
A. DUTY TO
VOTE. It is the duty of each member, including the Chair, to vote unless
otherwise excused. The Committee may excuse members from voting on any matter
involving their own financial interest or official conduct or when a member has
indicated an inability to be impartial in any quasi-judicial matter before the Committee.
B. ABSTENTIONS. Should a member fail to vote on any matter
before the Committee, without having been excused from such vote, such
abstention will count as an affirmative vote.
XIII. MINUTES
Minutes
shall be kept of all meetings of the Committee. The Secretary of the Committee
shall present such minutes to the Committee for approval. Minutes of the
meetings of the Committee shall be public record. The Secretary shall be responsible for
sending a copy of all approved minutes to the Clerk of the Board of
Commissioners.
XIV. AMENDMENTS
The
Committee may amend these bylaws by action of the Committee provided however;
those amendments shall not be effective until they are approved by the
Henderson County Board of Commissioner. The Secretary shall be responsible for
sending a copy of all approved minutes to the Clerk of the Board of
Commissioners.
Jim
Crafton
Transportation Advisory Committee Chair
Commissioner McGrady
made the motion that the Board adopts the Bylaws of the Transportation Advisory
Committee. All voted in favor and the
motion carried.
Commissioner stated that one of the provisions that he felt should be included consistently in the by-laws of committees is the provision that states if someone doesn’t attend for some period of time they come off of the committee.
NOMINATIONS
1.
Child Fatality
Prevention Team – 1 vac.
There were no
nominations at this time so this item was rolled to the next meeting
2.
CJPP (Criminal Justice
Partnership Program) – 2 vac.
There were no nominations
at this time so this item was rolled to the next meeting.
3.
At the April 6 meeting
Steve Dozier, Mike Cooper, Boyce Laughter, Guri Andermann and Jerry David were
nominated for positions 2, 4 & 7.
The Board was polled with three votes each with the following results:
|
Chuck McGrady |
Mark Williams |
|
|
|
|
1. Boyce Laughter |
1. Steve Dozier |
1. Mike Cooper |
1. Steve Dozier |
1. Steve Dozier |
|
2. Guri Andermann |
2. Mike Cooper |
2. Guri Andermann |
2. Mike Cooper |
2. Mike Cooper |
|
3. Jerry David |
3. Boyce Laughter |
3. Jerry David |
3. Boyce Laughter |
3. Boyce Laughter |
Receiving the majority of votes and being reappointed to the
Henderson County Planning Board were Steve Dozier, Mike Cooper and Boyce Laughter.
4.
There were no
nominations at this time so this item was rolled to the next meeting.
5.
Juvenile Crime
Prevention Council – 8 vac.
There were no
nominations at this time so this item was rolled to the next meeting.
6.
Senior Volunteer
Services Advisory Council – 1 vac.
There were no
nominations at this time so this item was rolled to the next meeting.
COUNTY OWNED PROPERTY: GOVERNMENT, SCHOOLS, HOSPITAL AND TAX
FORECLOSURES
At the direction of the Board, Engineering has
prepared maps to identify and locate the following County owned properties
which are attached hereto and incorporated as a part of the minutes:
Government, Schools, Hospital and Tax Foreclosures. Currently, there is not a procedure to move
foreclosed property back to the tax base if the initial auction was not
successful.
The total tax value of the taxed parcels is
approximately $300,000. The tax that
would be generated is not significant.
It could be advertised through some of our mediums; our website or HGTV
Channel 11. Some of the parcels are
problematic; underwater, vertical slopes, etc.
Commissioner Young questioned if any of the
parcels adjoined schools or hospitals.
He proposed that we deed those properties directly to adjoining schools,
hospitals, or other county facilities so that the property would not be sold.
Marcus Jones responded that it was possible.
County Manager
Chairman Moyer directed staff to get more
information; listings, maps and research before they proceed with any specific steps.
FACILTY USE PLAN
Pursuant to recent Board conversations regarding
the best use of County facilities, staff prepared a presentation to provide the
Board with necessary background information, challenges and options.
County Manager
Topics
1) Retiring Debt Service
2) Capital Reserve Fund
Balance
3) Capital Reserve Fund
Balance Growth (scenario’s with assumptions)
4) Principal Financing
Leveraged
5) Current Debt Service
Projections
6) One Penny Tax Rate
Equivalent
7) Review of Facility
Issues
8) Opportunities and
Options (Some of the opportunities are merging and information has been shared
with the Commissioners based on what has been going on price wise in school
construction specifically in other areas of the state)
Finance Director Carey McLelland stated that the
information included the three refinances currently completed.
Retiring
Debt Service – Education
|
HC Public Schools |
6.30.2009 |
6.30.2010 |
6.30.2011 |
6.30.2012 |
6.30.2013 |
6.30.2014 |
|
1998 Bonds |
$ 1,616,518 |
$ 917,192 |
$ 0 |
$ 0 |
$ 0 |
$ 0 |
|
2001 |
$ 1,360,550 |
$ 1,291,275 |
$ 1,256,638 |
$ 1,217,925 |
$ 1,179,213 |
$ 1,140,500 |
|
Fletcher Elem. |
$ 503,660 |
$ 472,466 |
$ 459,911 |
$ 447,356 |
$ 434,801 |
$ 422,246 |
|
2002 |
$ 487,050 |
$ 819,926 |
$ 797,301 |
$ 774,677 |
$ 752,052 |
$ 729,427 |
|
2002 QZAB’s |
$ 164,363 |
$ 164,363 |
$ 164,363 |
$ 164,363 |
$ 164,363 |
$ 164,363 |
|
2005 Dana |
$ 1,010,538 |
$ 1,229,322 |
$ 1,203,570 |
$ 1,168,818 |
$ 1,134,498 |
$ 1,100,178 |
|
2006 Sugarloaf |
$ 1,312,220 |
$ 1,286,616 |
$ 1,419,076 |
$ 1,381,553 |
$ 1,349,215 |
$ 1,312,641 |
|
2008 |
$ 2,968,900 |
$ 2,933,943 |
$ 2,865,920 |
$ 2,797,897 |
$ 2,729,874 |
$ 2,661,851 |
|
TOTAL HCPS |
$ 9,423,799 |
$ 9,115,103 |
$ 8,166,779 |
$ 7,952,589 |
$ 7,744,016 |
$ 7,531,206 |
|
|
||||||
|
BRCC |
6.30.2009 |
6.30.2010 |
6.30.2011 |
6.30.2012 |
6.30.2013 |
6.30.2014 |
|
1998 Bonds |
$ 331,095 |
$ 187,858 |
$ 0 |
$ 0 |
$ 0 |
$ 0 |
|
2006 Tech Bldg |
$ 1,337,415 |
$ 1,311,119 |
$ 1,447,159 |
$ 1,408,622 |
$ 1,375,410 |
$ 1,337,847 |
|
TOTAL BRCC |
$ 1,668,510 |
$ 1,498,977 |
$ 1,447,159 |
$ 1,408,622 |
$ 1,375,410 |
$ 1,337,847 |
Retiring Debt Service -
County
|
|
6.30.2009 |
6.30.2010 |
6.30.2011 |
6.30.2012 |
6.30.2013 |
6.30.2014 |
|
|
$ 690,748 |
$ 668,607 |
$ 645,480 |
$ 622,535 |
$ 594,771 |
$ 572,372 |
|
Human
Services |
$ 1,094,165 |
$ 1,331,765 |
$ 1,303,867 |
$ 1,266,220 |
$ 1,229,040 |
$ 1,191,860 |
|
Historic Courthouse |
$ 885,479 |
$ 868,178 |
$ 957,678 |
$ 932,325 |
$ 910,475 |
$ 885,762 |
|
Travel
& Tourism |
$ 141,930 |
$ 141,930 |
$ 0 |
$ 0 |
$ 0 |
$ 0 |
|
Voting
Equip |
$326,406 |
$ 0 |
$ 0 |
$ 0 |
$ 0 |
$ 0 |
|
Clubhouse |
$ 34,013 |
$ 34,011 |
$ 34,011 |
$ 34,011 |
$ 34,011 |
$ 34,011 |
|
Etowah
Library |
$ 213,330 |
$ 213,329 |
$ 213,329 |
$ 213,329 |
$ 213,329 |
$ 213,329 |
|
E911
Center |
$ 0 |
$ 124,433 |
$ 124,433 |
$ 124,433 |
$ 124,433 |
$ 124,433 |
|
Vehicles |
$ 412,758 |
$ 122,128 |
$ 0 |
$ 0 |
$ 0 |
$ 0 |
|
|
$ 3,798,829 |
$ 3,504,381 |
$ 3,278,798 |
$ 3,192,853 |
$ 3,106,059 |
$ 3,021,767 |
|
|
||||||
|
GRAND
TOTAL |
$14,891,138 |
$14,118,461 |
$12,892,736 |
$12,554,064 |
$12,225,485 |
$11,890,820 |
|
|
||||||
|
FY
Debt Service Reduction |
$ 772,677 |
$ 1,225,725 |
$ 338,672 |
$ 328,579 |
$ 334,665 |
|
Commissioner
Williams questioned if the savings realized with the refinancing were included
in the figures. Mr. McLelland responded
that both charts were updated and the savings were reflected.
Capital Reserve
Fund Balance
Current Fund Balance: $2,437,195
Reserved for CNG Project
per
BOC decision on 4/6/09: (
$111,000)
Est. 7/1/09 Beg. Fund Balance: $2,326,195
Capital
Reserve Fund Balance Growth
|
|
6.30.2009 |
6.30.2010 |
6.30.2011 |
6.30.2012 |
6.30.2013 |
6.30.2014 |
|
Capital
Reserve Fund Balance |
$ 2,326,195 |
$ 2,326,195 |
$ 3,098,872 |
$ 4,324,597 |
$ 4,663,269 |
$ 4,991,848 |
|
FY Debt Service
Reduction |
$ 772,677 |
$ 1,225,725 |
$ 338,672 |
$ 328,579 |
$ 334,665 |
|
|
|
||||||
|
Total |
$ 2,326,195 |
$ 3,098,872 |
$ 4,324,597 |
$ 4,663,269 |
$ 4,991,848 |
$ 5,326,513 |
Mr. McLelland explained that the growth shown
here was reflective if the County did not use any of the debt service reduction
going forward over the next five years.
Chairman Moyer questioned what would happen if the County does not get
the CNG project. Mr. McLelland responded
that the money would go back into the Fund Balance and there is hope that the
city would kick in their $30,000 which would reduce the figure as well.
Principal
Financing Leveraged from FY2010 Debt Service Roll-off
o FY2010 Debt Service
Reduction - $ 772,677
o Term: 15 years; 4 %
interest rate
o Debt service of $
772,677 will fund approx. $8.5 million new dollars
Debt
Service Projections on $10M
o Principal financed: $10,000,000
o Term:
n 15 yrs: $ 1,056,000
(.84 cents)
n 17.5 yrs: $ 1,019,282
(.81 cents)
New
Financing Scenario – Over (2) Fiscal Years
Total $
18,500,000
Total $
18,500,000
Chairman Moyer stated if the debt service
roll-off in the first year is $772,677, this would be reoccurring money every
year. Therefore you would have $1.9
million in the second year as you would be adding the debt service roll-off
from year one to debt service roll-off of year two. Mr. McLelland responded that this is correct
and he would go back and revise the numbers.
One Cent
Tax Rate Equivalent
o Estimated FY2010 Tax
Value - $13 Billion
o Collection rate of 97
percent
o 1 Cent = $1,261,000
Review of
Facility Issues
Schools:
o FY2010 Capital Repairs
and Maintenance Request - $ 3,316,783 (Total needs: $ 6,579,115)
o Future Capital
Construction (In priority order):
1) Apple Valley/North High
Project - $ 11,660,000
2) Edneyville Elem.
Classroom Bldg - $ 2,425,000
3) Upward Elem. Classroom
Bldg - $ 2,460,000
4)
5)
Chairman Moyer stated that a meeting was held of
the Joint School Facilities and questioned if we were in line to get any
stimulus money. Dr. Stephen Page was
unaware of any stimulus funds at this time.
They continue to hear the funds are coming but do not know when, how
much, or what the restraints may be on the funds.
Review of
Facility Issues
BRCC:
o FY2010 Capital Repairs
and Maintenance Request - $ 776,774
o Future Capital
Construction (In priority order):
1) Public Safety &
Allied Health Bldg - $6,000,000
2) Indoor
3)
4)
5) Campus
Review of
Facility Issues
BRCC:
o Future Capital
Construction (In priority order):
6)
7) Sink Bldg (Auditorium) -
$1,700,000
8) Workforce Dev./Lifelong
Review of
Facility Issues
County:
o Future Capital
Construction:
1) Sheriff/Justice Center
2) Courthouse Annex/Parking
3) Fletcher Library
4) Tuxedo Library &
Park
5)
6) Main Library Upgrade
Review of
Facility Issues
County:
o Future Capital
Construction:
7) Veteran’s Clinic
8) Secured Evidence Storage
9)
10) Soccer Complex
11) Jackson Park
Rehabilitation
Facility
Issues Cont’d
Renovate
and Reuse
o
n Approximately 13,000 sf
n Renovation cost
estimated $1.5 million (2008) possibly less now (2009)
n What uses fit best?
o Old Chamber of
n Approximately 3,000 –
4,000 sf
n Renovation cost to be
determined
n What uses fit best?
Facility
Issues Cont’d
o 1995 Courthouse
overcrowding
n Need space for law
books.
n Need office space for
new and future state-mandated positions and/or programs (i.e. mediation,
arbitration, etc.) within Judges’ areas, District Attorney’s Offices and Clerk
of Court’s Offices.
n Need meeting rooms to be
utilized by various departments throughout the Courthouse.
n Need offices for
attorneys who have cases underway.
n Juvenile Justice Court
Counselor’s Office has inadequate space and needs meeting rooms.
n Criminal Investigations
Division needs office space in the courthouse.
n Need for storage space
for documents requiring hard copy storage. (Register of Deeds)
n Need additional capacity
in detention area of courthouse. (Sheriff)
1995
Courthouse Occupants
|
1995 Courthouse occupants and current square
footage |
|
|
Tax Office |
9,700 |
|
Register of Deeds |
5,800 |
|
Information Technology |
3,500 |
|
Child Support |
1,900 |
|
Probation (state) |
7,400 |
|
Guardian Ad Litem |
1,000 |
|
District Attorney |
2,200 |
|
Public Defender |
1,000 |
|
Clerk of
Court |
10,600 |
30 Year
“Needs”
o Current occupied space
is 43,100 sf
o No formal needs
assessment has been conducted.
o Option #1 + 50%
n Additional 21,550 sf
o Option #2 + 75%
n Additional 32,325 sf
o Range = 21,550 – 32,325
sf
Courthouse
Annex
o Required to meet 30 year
need: 21,550 – 32,325 sf
o Could be combined with
Sheriff’s Department – estimated need 40,000 sf +/-
o Location: Adjacent to
1995 courthouse
Courthouse
Annex – Cost Estimate
o Square footage range
needed 61,550 - 72,325
o $9.2 million - $11.6
million construction costs
o Plus FF&E
o Financing cost/current
market cost: $1 million debt service
for 15 years = $10 million
Renovate
and Reuse
o
n Approximately 22,500 sf
+/-
n Renovation cost to be
determined
n What fits best?
o Human Services Building
Shell space
n Approximately 9,000 sf
+/-
n Up-fit cost to be
determined
n What fits best?
o
n Approximately 9,600 sf
+/-
n Environmental concerns –
renovation cost unknown
n Demolition cost $40,000
+/-
n What fits best?
o Other?
Opportunities
Ř Maximize the impact of
capital dollars in a current “buyer’s” market.
Ř Take advantage of lower
construction costs and financing interest rates currently.
Ř When will this window of
opportunity close?
County Manager
Options
Ř Do nothing, preserve
capital dollars.
Ř Aggressively take
advantage of the current construction market and financing costs.
A.
Capital needs: Schools, BRCC, Courthouse
overcrowding/Sheriff
B.
Package capital building repairs & renovations: Schools, BRCC & County
Options
Ř Prioritize construction
projects only.
Ř Prioritize capital
building repairs & renovations only.
Ř Combine prioritized
construction projects and capital building repairs/renovations only.
After lengthy
discussion, it was the consensus of the Board to move to take care of needs
we’ve had for some time and package them together with school needs and BRCC
needs.
Commissioner Williams stated
his top priority was to take care of the properties we already have and that
have been put off for some time; the schools as well as BRCC. He would like to see the projects packaged in
such a way that we could put some people to work here in
Commissioner Messer felt
that some folks should be moved from the Courthouse to the old Chamber of
Commerce building, the projects for Apple Valley and North Henderson are highest
priority, move Inspections and Planning to the old Health Department, and the
Sheriff to 100 N. King (Commissioner Messer referred to 100 N. Main Street).
Commissioner McGrady
agreed with the school proposal to catch up on maintenance over a three year
period, address overcrowding at Courthouse moving some to the old Chamber of
Commerce building and others to the old Health Department building. The Tax Offices would be an appropriate fit
for the old Health Department building along with evidence storage if we are
not moving forward with the law enforcement facility. This would leave the Apple Valley/North
Henderson High project,
Commissioner Young
stated that we need to “bite the bullet” and stop putting patches on
everything. The space in the Human
Services building was built for future growth and it is growing now. Taking this space does not solve any
problem. He questioned if renovating the
old Health Department building was worth the cost and felt that a new annex
would solve the problems more efficiently and for a longer period of time.
Chairman Moyer agreed
that we do not know what is going to happen to the economy and the Henderson
County Budget over the next two (2) years.
The budget will be very difficult over the next 2-3 years. He does not see the possibility of raising
taxes for the next couple of years with the state of the economy. Chairman Moyer feels to go ahead and approve
a
Commissioner Young stated
that he had been against raising property taxes since he was on the Board and
he felt that the plan he had put forth would only be done if it could be done
without a raise in property taxes. He
questioned what would be done with the Sheriff’s Department.
Chairman Moyer stated
that the Sheriff’s Department would be left as it is for the foreseeable
future. The evidence storage area would
be addressed at a far lesser cost than a $10 million expansion.
Commissioner McGrady
noted that we had recently moved Planning/Inspections to the
Commissioner Messer felt
that the Planning/Inspections would be a better fit in the old Health
Department and the people of
Commissioner Williams stated
that the first priority would be to move forward with the Apple Valley/North
Henderson projects. Further time is
needed to study and a workshop needs to be set.
Commissioner Young feels
that we need to make every move count.
Chairman Moyer stated
that the old Health Department had been vacant for 3-4 years and at the rate
the Board was going it would be sitting for another 3-4 years. In regards to the schedule of maintenance for
schools, the Board asks the
It was the consensus of
the Board of Commissioners’ to ask the
Break
A five minute break was
taken in order to change video tapes.
FUEL REDUCTION PLAN STATUS
Marcus Jones stated this
agenda item is to update the Board on the status of the County’s fuel reduction
plan. The data provided compares the first
three quarters, July 1 through March 31, of FY 08 and FY 09. At the Board’s January 21, 2009 workshop,
this data was presented for the first six months of the year, July 1 through
December 31. At that point in time the
reduction in consumption was down 7.9% from the previous fiscal year. With an additional three months of data
included, consumption had dropped even further from the previous year, down to
an 8.2% reduction. The three most
significant contributing factors are the prior fuel shortage, elimination of
take home vehicles for a number of staff, and stricter requirements on the
fleet management practices (requirement of one vehicle to become surplus when
one is purchased).
Commissioner Williams
requested a breakdown by dollar. Mr.
Jones will get this information together for the Board.
Chairman Moyer stated
that many of the departments had done a great job but looking at the Sheriff’s
Department it had gone in the wrong direction.
Mr. Jones thought it was because of new vehicles and the fact that some
of the opportunities some departments could advantage of were not operationally
possible with the Sheriff’s Department.
Chairman Moyer questioned why diesel was up significantly. Mr. Jones responded that some gas vehicles
had been traded for diesel vehicles and was not completely sure of the
reasons. Mr. Jones would investigate and
get back to the Board. Commissioner
Young felt that this was due to the increase of diesel truck for Animal
Control.
CONSIDERATION OF THE DANA AND EAST FLAT ROCK
COMMUNITIES PLAN BOUNDARY AND CHARTER
Anthony Starr stated that the Henderson County
2020 Comprehensive Plan (CCP) outlines a schedule of community plans, two of
which Planning Staff has begun. The Edneyville Community Plan is currently
underway and Etowah and Horse Shoe Communities Plan are nearing completion.
Planning Staff is prepared to begin the third community planning effort focused
in the Dana and East Flat Rock Communities. The first required steps are the
approval of a committee charter and the appointment of members to that
committee. The memorandum, outline, and draft charter explain the process and
responsibilities required to accomplish this task.
Staff proposes the Dana and East Flat Rock
Communities Plan area have a community advisory committee with 9 members that
will consist of the following: (1) eight
citizens that live, operate a business, or own property in the boundary of the
Dana and East Flat Rock Communities Plan; and (2) one liaison from the
Henderson County Planning Board. It may
be likely that the Planning Board liaison also lives, operates a business, or
owns property in the planning area.
Staff proposes that the Board of Commissioners appoint all committee
members and the Chair. The appointment
of municipal representatives from the adjoining municipalities (City of
Planning Staff proposes a proven planning
process that can generate a high-quality and useful plan using the wisdom and
resources of the Community. With the
creation and implementation of this plan, the Community can articulate and
realize its vision for the next 10-15 years.
Should the Board desire to proceed with this
planning process, staff could begin committee meetings in June provided the
charter is approved in April and the committee appointed in May. This timeframe allows the committee to hold
the first public input session in June or July.
Commissioner Williams proposed splitting East
Flat Rock off and have just Dana, Upward, and Tracy Grove Communities.
It was the consensus of the Board to support
Commissioner William’s proposal.
Commissioner William’s was asked to work with County Manager Steve Wyatt
and Planning Director Anthony Starr to come up with a revised plan and bring it
back to the Board at the next meeting.
UPDATE ON HOUSEHOLD HAZARDOUS
Engineer Marcus Jones
stated this agenda item is to update the Board on the following Solid Waste
operations:
1.
Permanent
Household Hazardous
2.
Recent
Improvements to the Convenience (Recycling) Center
3.
Solid
Waste Facility Plan
Solid Waste Manager Will
Sager noted that
Household Hazardous Waste
· November 2009: Complete site work
· January 2010: Set up building
· February 2010: Staff 24 hour training
· March 2010: Begin public education on
HHW/Electronics materials
· April 2010: Begin permanent, scheduled
HHW/Electronics collection
Household Hazardous
Waste Program
· Will operate one day per
month, DST
· Will use existing staff
and local volunteers
· VFDs get training hours
for assisting
· Service limited to
· Pesticides, Electronics,
TV’s
“Less Inconvenient
Center”
· Too much traffic for
design
· Each material in a
separate area, user walked across the site
· Drainage
New Layout
· Reduces pedestrian
traffic across drive way
· Placed different
material containers close together
· Developed a perimeter
drive to avoid conflict between through traffic and pedestrians
· Still a gravel lot, but
re-graded to reduce puddles
Facility Plan Goals
As directed by the Board
under the Strategic Plan and Solid Waste Vision:
· Address the traffic
congestion on
· Address the traffic
safety at the Transfer Station
· Improve recycling for
users
· Develop recycling for
haulers
Facility Plan Objectives
· Separate entrances for
the convenience center and the transfer station
· Improved convenience
center
§ User Friendly and
Convenient
§ Separation of pedestrian
traffic and our service trucks at the center
· Recycling Technology
which facilitates Hauler Recycling
· Plan for future growth
Facility Plan Time Line
· Facility Improvement
Concept: Complete
· SWAC Review and Approval: Complete
· Rate Analysis (Cash
Flow): April
· SWAC Review: April 20th
· Board Presentation: May
· Incorporate Plan FY 2010
Chairman Moyer inquired
about the drop-off in recyclables and questioned the implications to
operations.
Mr. Jones responded that
we certainly are not at the point we were last year as far as generating
revenue however we are still at the point where we are not paying to dispose of
them. If we were properly invested in
the recycling technology and were able to separate them more and compact them
we could be getting more marketability for our recyclables right now.
TRANSPORTATION FUNDING
Planning Director Anthony Starr stated that Planning Staff
has researched possible grant sources for a transit center which have become
available since stimulus funds have been awarded for vehicle replacement. Staff
is asking the Board to approve a local match in the form of land for a
$1,200,000 STP-DA (Surface Transportation Program Direct Attributable Funds)
grant for a transit center. STP-DA applications are due April 30, 2009 to the
French Broad Metropolitan Planning Organization.
A staff memo outlining the details of the proposal,
including funding strategies was provided. Staff is actively considering
alternative sites for the transit center but due to deadlines for publishing
the agenda, that information was not available at the time of printing. Additional information for alternative sites
for the transit center was provided at the meeting.
Grant Funding Opportunities
· Surface Transportation
Program Grants are now being awarded locally to the MPO
· MPO has a $3,000,000
award annually between 2012 and 2014 for a total of $9,000,000. STP-DA Application process now in
effect-deadline April 30, 2009
· Bus System continues to
experience growth and will need passenger enhancements such as shelters and
waiting areas.
Transit Program Ridership Increases
|
PROGRAM |
YTD July 07 – Feb 08 FY 08 |
YTD July 08 – Feb 09 FY 09 |
|
Rural ROAP and Other Medical |
28,010 |
30,529 |
|
Urban Fixed Route |
56,741 |
61,783 |
|
Urban Para-transit |
1,231 |
1,594 |
|
8-month Comparisons |
85,982 |
93,906 |
Fixed Route Average Monthly Ridership
2004 6,000
– 6,500
2005 7,000
2006 7,000
2007 7,000
+
2008 7,000
– 7,500
Projected 2009 7,500
– 8,000
Fixed Route 8-Month Transit Ridership Comparisons
|
FY 2008 July
-07 7131 Aug-07 8177 Sep-07 8277 Oct-07 8115 Nov-07 6679 Dec-07 6083 Jan-08 6114 Feb-08 6165 |
FY 2009 July
-08
8837 Aug-08 8100 Sep-08 8277 Oct-08 8266 Nov-08 9461 Dec-08 6837 Jan-09 6336 Feb-09 6535 |
% Change 24% -1% 0% 17% 2% 22% 4% 6% |
|
Eight Month Total 56,741 |
61,783 |
9% |
The existing transfer site is currently located in a
graveled area beside
County Manager Steve Wyatt stated that Anthony Starr had
been asked to look at other sites.
Chairman Moyer felt that the concept may be right but the
location is an insurmountable problem.
Mr. Starr shared three additional sites that would also work
for a
·
· Human Services site
(would limit ability to expand building – major utility lines overhead)
· Former Health Department
building (most area needed is not for building – bus turn around area, land)
Existing Transfer Site – Proposed
· Operations Staff Offices
(would reduce office rent of contractor)
· Reduce operating costs
to County (higher match required for operating expenses)
·
· Passenger Waiting and
Restrooms (improves customer service)
· Vehicle Layover Space
· Provides Added
Visibility for Transit System
· Provides sufficient
space for future growth
· Could act as a
transportation staging area during events such as Apple Festival
STP-DA Funds
· STP-DA (Surface
Transportation Program – Direct Attributable) $3,000.000 available annually for
3 years (2012-2014)
· MPO can decide to spend
these funds on a wide range of transportation projects, including transit
· French Broad (MPO) is
accepting applications for the STP-DA funds by April 30, 2009
· Requires 20% match
funding commitment in the form of future appraisal value of parcel
· Unlike stimulus funds,
these monies can be spent through the end of FY2014 (September 30, 2015)
FTA 5307 Requirements
· All expenditures must be
transit related
· Funds can be carried
forward and reserved for future projects for up to 3 years
· Requires a 20% match for
capital
· For facility
construction projects such as garages and transit centers, land value meets or
exceeds 20% land value no cash required
· Required Feasibility
Study & Environmental Assessment which are generally not funded with
federal sources and require local funds
Federal 5309 Discretionary Program
· Monies are distributed
to the states in varying amounts each year for capital bus and bus facilities.
· Highly competitive
process among transit agencies in NC
· Capital only,
non-operating
· Same requirements as FTA
5307
· Staff would apply for
these funds in order to minimize 5307 expenditure
|
5307
FTA Future Allocations |
$ 425,000 |
To
be set aside from 2011-2013 |
|
5309
FTA Discretionary |
TBD |
Would
augment 5307 |
|
STP-DA |
$1,200,000 |
Requires
local funding commitment of
20% $300,000 Match
commitment will be parcel value
in 2013 |
|
Local
Match |
$
106,250 |
Matches
5307 requirement |
|
Total
Estimated 2013 Revenues |
$1,731,250 |
Total
local march of $106,250 is 6% of overall cost |
Recommendations
· Submit STP-DA fund grant
in the amount of $1,200,000 which requires a local match in the amount of
$300,000 (estimated future parcel value)
· Reserve $425,000 in
future 5307 grant allocations over three years 2011-2013. Reserve required cash match amount of
$106,250 through transit fund balance for during 2011-2013.
· Pursue other grant
opportunities to augment the cost of 5307 and local match funding such as 5309
discretionary grants and state capital funding.
Benefits
· Passenger Facility
· New offices for
contractor which can reduce operating cost for County
· State of the art
dispatching facility will enhance ridership and improve customer service
· Total improvements
estimated at 1.73 million with a 6% local match ($106,250) plus the estimated
future parcel value in the amount of $300,000.
Commissioner Young made
the motion that the Board authorizes Anthony Starr to apply for the grant and
use the property of Site “B”,
Break
A break was taken in order to change video tapes.
TOWN OF
County Manager Steve Wyatt
stated that the Town of
Chairman Moyer stated
that the only issue was whether to advertise it for sale, check for adjoining
property owners, etc. He recommended
that the property be conveyed to the Town of
Commissioner Williams made the motion that the Board
authorizes the County Manager to contact the adjacent property owners to this
parcel and if there is no objection on the part of those individuals that we
authorize the conveyance of this property to the Town of Laurel Park. All voted
in favor and the motion carried.
Chairman Moyer asked the
ETOWAH SEWER UPDATE
County Manager
Chairman Moyer felt this
was particularly attractive as they had done a fair amount of planning in
working toward being able to handle a lot of the growth in the area. The work done, if we decide to move in that
direction, could be very advantageous to us and the area.
It was the consensus of
the Board to move forward.
ANIMAL ORDINANCE AMENDMENTS
Associate Attorney Sarah
Zambon stated that the current Animal Ordinance has been in effect over a year
since a substantial re-write in January 2008.
The suggested changes are largely to address implementation problems
arising from the previous changes. To
this end, most of the changes are non-substantive in nature. A memorandum summarizing the substantive
changes was provided and a copy of the amendments is attached hereto and
incorporated as a part of the minutes.
Commissioner Young made the motion that the Board adopts the
amendments to the
STAFF REPORTS
Russ Burrell noted that
the closing on the debt refinancing for the Detention Center COPs was complete.
Steve Wyatt provided a
copy of the FY2009 Monthly Sales Tax Distribution. Good news is we did finish six months up a
little over $100,000. The bad news is
January was down substantially from target and a dramatic change of about
$500,000 plus from the month before. He
had no confidence that the numbers were accurate. The bottom line is because we did as the
Commissioners’ suggested and budgeted conservatively, we are about $100,000
ahead of projections.
CANE CREEK WATER & SEWER DISTRICT - no business
IMPORTANT DATES
Chairman Moyer stated
that the County Manager should target to have the budget approved by June 9,
2009 with the proviso that if an emergency came up, something the state did
that threw us a real curve, we would have a couple of days at the end of June where
we could have a special meeting to approve any changes if that became
necessary. He was attempting to cluster
all of the workshops in one or two days sometime during the last two weeks of
May, possibly taking a back to back Tuesday and Wednesday for four hours,
breaking for lunch, and then continuing.
He asked everyone to look at their schedules and try to come up with a
plan. He also suggested canceling the
June 17 Board meeting. It was requested
that Steve Wyatt work up a schedule to move in this direction.
Workshop for Facility Issues
Chairman Moyer made the motion that the Board schedules a
workshop for Facility Issues on Thursday, April 23, 2009 at 3:00 p.m. at this
location. All voted in favor and the
motion carried.
CLOSED SESSION
Commissioner McGrady made the motion for the Board to go
into closed session as allowed pursuant to NCGS 143-318.11 for the following
reasons:
1.
(a)(5) To establish, or to instruct the public
body’s staff or negotiating agents concerning the position to be taken by or on
behalf of the public body in negotiating the price and other material terms of
a contract or proposed contract for the acquisition of real property by
purchase, option, exchange or lease.
2.
(a)(6) To consider the qualifications, competence,
performance, character, fitness, conditions of appointment, or conditions of
initial employment of an individual public officer or employee or prospective
public officer or employee; or to hear or investigate a complaint, charge, or
grievance by or against an individual public officer or employee.
All voted in favor and the motion carried.
Commissioner McGrady made the motion to go out of closed
session. All voted in favor and the motion carried.
ADJOURN
There being no further business Commissioner McGrady made
the motion to adjourn.
ATTEST:
Teresa L. Wilson, Deputy
Clerk to the Board
William L. Moyer, Chairman